Creating organised and efficient crews within Mapall can greatly enhance project management and streamline operations. This guide will walk you through the process of creating and managing crews using the "Admin Settings".
System Access
Access the MapAll Portal at the following address: https://live.mapall.com/auth. Log in with your administrator credentials.
Accessing Users & Crew
1. Navigate to Admin Settings: Start on your dashboard and locate the "Admin Settings" tab on the left-hand sidebar. Click on it to open the administrative options.
2. Select Users & Crew: In the expanded Admin Settings top menu, find and click on the "Users & Crew" section. This will take you to the area where you can manage user roles, crew assignments, and more.
Adding a New Crew
Go to Your Crews: Within the "Users & Crew" settings, click on the "Your Crews" tab to view current crews or add new ones.
3. Create a Crew: in the form where you can define the details of the new crew, complete:
- Crew Name: Enter a name for the crew to help identify it in the system.
- Select Crew Type: Choose a type from the dropdown menu (e.g., Cabling, Splicing) that best describes the nature of the crew's work.
- Select Main Contact: Type the name of the person who will act as the main contact for the crew and select their name from the dropdown list that appears.
- Select Crew Members: Start typing the names of the individuals you want to include in the crew. As you type, names will appear for you to select. Click on each name to add them to the crew.
4. Save the Crew: Once all details are correctly filled out, click the "Add Crew" button to save this configuration and create the crew.
Managing Existing Crews
Edit Crew Details: If you need to modify any details of an existing crew, navigate back to the "Your Crews" tab. Here, you can select a crew by clicking on its name or the checkbox next to it, then click the edit icon.
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- Within the edit screen, you can change the crew's name, main contact, type, and add or remove members.
- After making the necessary changes, click "Save Details" to update the crew's information.
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Important Note on Crew Management
Crew Deletion Restrictions: Please note that crews cannot be deleted if they are currently assigned to jobs. Ensure that any crew you wish to remove from the system is not linked to active projects. This precaution helps prevent disruptions in project workflows and data consistency.